Upper Rocky Mountain Regional Service Committee

Business Meeting Minutes

February 4 2006

12-24 Club

136 West 8 St. Casper, WY

Service Prayer- Rick

12 Traditions- Richard

12 Concepts- Bill

Roll Call

Chair-Kate S. absent

Alternate Chair- Jeanne S. Absent

Treasurer- Vacant- (Jeanne filling in) Absent

Secretary- Amber R. present

Regional Delegate- Steve H. present

Alternate Delegate- Tommy 0. present

Convention Choir- Let F. present

Web servant- Richard M. - present

Regional Committee Members:

Central Wyoming- Bill G, present

Wyoming Western- Rick H present

Wyo- Braska- Les F. present

Freedom Seekers- Jessie H. present

Guests:

Tom GSR Gillett

Amber Green River- Convention Committee

Ray RCM II Cheyenne

Shawn, Evanston, WY

Reading of Previous Minutes- Amber R. Motion to accept minutes as revised, 2’ 3ssed.

Reports

Treasurer: Jeanne S. absent (See Treasury Report for URMRSC 2/04/06 for full report) (See also accounting spread sheet)

Please remember that account needs two signatures, Steve H. and Les are both signers on account and can sign for mileage. Still 441.13 in NAWS sub-account. Need to send this amt to NAWS plus whatever comes in this meeting. Steve asked to sign check so that Jeanne could co-sign and send the money to NAWS. There are 2 boxes of

checks; the second box has a different bank name so she will order new checks from

current bank. Asks that if checks written exceed 3441.16 if deposit could be made with donations today. Save the receipt.

Upper Rocky Mountain Regional Delegate Report; Stephen H.

(See URM Regional Delegate Report #2)

In December attended RMF meeting and Bi-Annual CAR workshop, forum guidelines were to be voted on. After discussion found that guidelines were not going to work for type of service body envisioned Discussions included possible solutions and guidelines tabled. Next forum meeting is at WSC in April and the following Forum meeting hosted by our r will be in July in Cheyenne, WV.

Stephen recommends donation from at some point even if it is decided that donation to forum is not included in guidelines and budget.

Highlight was CAR, presented by World Board and Stephen has minutes if anyone is interested, At the world level, the third section of Public Relations Handbook was sent to regions and areas. The Handbook will be voted on at the WSC. This to be further discussed at GSR Assembly.

Discussion- 9 chapters to be voted on. Chapters’ 9- 13 up for input and deadline is March 15 There is ability to get online with password on NAWS website.

Upper Rocky Mountain Region Alternate Delegate Report

(See URMR Alternate Delegate Report) #3

Tommy attended RMF meeting and CAR Workshop in Salt Lake

City believes that having a Regional CAR Workshop would not be that difficult. He has also received the Conference Approval Track (CAT) which includes area-planning tool, and copies made for each area RCM. Tommy was quoted a price of 243.32 for airline travel to LAX by Phyllis Mulvehill at Montrose Travel. Half of the room rate is 5648lnight @ 9nights = 564.80, meal allowance at $50/day @ 9 days =450.00, shuttle service to Marriott is $30 each way, bringing travel total to 1368.12.

RCM Report W.W.A.5.C

Rick H. - (See WWASC) #4

Last area meeting was on December 3 there were 6—7 addicts in attendance. Positions open= Alt RCM, treasurer, literature person. Area is hosting learning days #3 and is set for July 29 in Evanston, flyers to come... P is still having sub—committee meetings to get P1 guidelines for area, Area had annual inventory and discussions included communication, commitment and GSR involvement on sub-committees. Took to area about 200.00 donation to RNF and was tabled due to not having clear understanding of budget for year and only three GSR’S in attendance. Area is still having H&I meetings, one in Evanston, one in Rock Springs, and 1 at the Pen. Asking for addicts from around region to help with Pen meeting. E—mail addresses gathered and sent to H&I Chair, and have no response at this time.

Central Wyoming Area

RCM Bill C.

(See Central Wyoming Area) #5

Currently have 23 active meetings per week. Meetings are Alive. The P&l Group has developed workable phone list for males and females. Na members have used this phone list successfully. Central Wyoming Area has elected new Alternate Chairperson that is Phyllis L. Also a new Treasurer and that is Mike M, both doing awesome job. The area is working on Group Learning Days- Service Day Workshop. Area interested in what is happening with the Internet Web- page. Area offering help and Bill needs to gather more information on Web- page. H&l Committee now has 22 members. CWANA has 453.03 to donate this quarter.

Wyo- Braska Area Report

Ray B. —(See Wyn- Braska Area Report) #6

New Years bash went well, Valentines flay gathering being hosted by Salvation Army in Cheyenne. Elected Richard as Secretary and flay B. as RCM II. Still working on donation for Region. Working on final plans for Unity flays in September and camp- out hosted by Live From Laramie. Given copies of CAR Report to each of GSR’S in area.

Freedom Seekers

RCM Report Jessie H. - (See Freedom Seekers) #7

(See also Holiday Inn Sheridan Contract) #7a

The convention seems to have gotten off to a good start. A few questions still need answered by Hotel before the committee can make decisions final. No news to add from area. Areas P0 Box location will be motioned to move to an area group.

Regional Convention Committee Report

Les F.

Flyers need distributed. Logos to be sent to Anther’s Email or the P0 Box. Logo deadline extended

Web- Servant

Richard M.

(See #8)

Richard has been developing the new Regional Web site. The domain name is Upper Rocky Mountain Region NA.org this site is close to going online. details on attached #8. Richard is going to check on the money check that bounced for funding of website.

Break /

•

Back to order 15:15

Sharing:

Tom from Gillette asking to find solution to problem of communication. States thinking about dropping out of area and finding another area. States there are only 2 groups in area. There were several suggestions on things to do. Suggestions included attraction rather than promotion. What kind of picture are we painting for newcomers? Other suggestions included bringing what you want by being there and bringing yourself what you want. Reminded that we can only change ourselves and our actions and reactions. Suggestions were welcomed.

Amber 3. turns over archives for Amber It new secretary.

Elections:

Treasurer position- read by Tommy 0.

Nomination- Bill G.

Qualified himself

Pro’s and Con’s discussed

Vote- No Vote- Position will not be filled at this time. Bill was asked to take decision to his area and would give time for area to fill RCM position.

Chair for 2007 Convention committee. -

Nominations:

1. Amber J. - Green River

2. Shawn from Evanston

Nominations accepted.

Qualifications read by Tommy 0.

Shawn S. qualified himself

Amber J. qualified herself.

Pro’s and Con’s listed

Vote Majority: In favor of Amber 5 for 2007 convention committee chair.

New Business:

Rick- see report. Concerns for State Penn meetings. Rocky from area does the H&I meetings and may withdraw from this Less suggests that each area goes at different times on some sort of rotation to cover meetings. Areas need to be involved we are liaison for H&J and area has funds for H&I.

Guideline amendment? Send 200.00 annually to RMF . Discussion on donating when monies available or when possible. Forum directions changing, before asking for money and may he elimination the committee at this level. ? Region keeps money for when it is there turn to host the event?

Raising travel cap:

Motion to raise travel cap to 3000.00 for availability there are new positions. 2 to motion passed.

GSR assembly March in Casper. Discussion of having fundraiser around CAR workshop in name of Convention. Tentative for 25 to 45 people at N Casper Club House- March is the date

RSC Meeting? Move the meeting to delegates’ hometown? Evanston. May 20 Wyoming western, Rock Springs.

New Business:

Motion for Les to appropriate 1368.12 to Tommy for WSC.

Motion 2” and Motion passed.

Unsure about facility rent amount.

Ask area function for RMFM? Function?

Motion to close, 2’ Meeting C

Next Regional Meeting